Candidate Agreement – GDPR Compliance
At Recruit by Nature (“we”, “our”, “us”), your privacy is very important to us. This Candidate Privacy Notice explains how we collect, use, and protect your personal data when you register with us as a candidate. By registering with us, you acknowledge that you have read and understood this notice.
1. What information we collect
We may collect and store the following types of personal data:
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Your contact details (name, address, phone, email).
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Your CV and employment history.
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Education, skills, and qualifications.
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Right to work documentation and identification.
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Salary expectations, work preferences, and career interests.
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Notes from interviews and communications with you.
2. Why we process your data
We process your personal data for the following purposes:
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To match you with suitable job opportunities, based on your skills, experience, and preferences.
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To share your CV and details with clients, but only with your prior consent.
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To communicate with you about roles, interviews, and applications.
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To comply with legal and regulatory requirements (e.g. right to work checks).
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To keep records of our relationship with you.
3. Who we share your data with
We may share your data with:
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Prospective employers and clients (only with your prior knowledge and consent).
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Payroll, umbrella, or compliance providers where required.
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Regulatory authorities if legally required.
We never sell your personal data.
4. How long we keep your data
We will retain your personal data for up to 3 years after your last interaction with us, unless you request otherwise.
You can ask us to delete your data sooner at any time.
5. Your rights under GDPR
You have the right to:
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Access a copy of the personal data we hold about you.
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Request correction of any inaccurate or incomplete data.
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Request erasure of your personal data (“right to be forgotten”).
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Restrict or object to processing of your data.
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Withdraw consent at any time (where processing is based on consent).
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Request data portability.
To exercise any of these rights, please contact us (see below).
6. Legal basis for processing
We rely on the following lawful bases under GDPR:
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Legitimate Interest – to store and process your data for recruitment purposes, including matching you to job opportunities and contacting you about roles.
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Consent – where required, such as when sharing your details with clients for specific roles, or when sending you marketing communications.
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Legal Obligation – to meet regulatory requirements (e.g. right to work checks).
7. Contact details
If you have any questions about this notice or how your data is handled, please contact:
Recruit by Nature
Email: enquiries@recruitbynature.co.uk
Address: 34 Rose Street, Wokingham, RG40 1XU
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you are unhappy with how your data is handled.
8. Candidate acknowledgement & consent
By registering with Recruit by Nature and submitting your personal information, you acknowledge that we will process your personal data under our legitimate interest to provide recruitment services.
Where we need to share your details with a client or third party, or send you marketing communications, we will always request your explicit consent first.